G.A.P. Class Information for Students 2023 – 2024 School Year
Credit Recovery Policy
Students must earn the following to qualify for credit recovery: Earn at least 30% in a course
For Standard Based Grading classes students must show a level of proficiency in at least ½ the standards for the term
Teachers can work with students for original credit during the school year in which the class was taken
Teachers do not have to work with students for original credit for previous years
Online Courses’ URLS and Logins Provo High School GAP Recovery – Canvas
URL: https://provo.edu/departments/technology-support/login-to-canvas/ Click on the section for Student Canvas Login for your dashboard
Username: Beginning of your PHS email Example: John Jones email is jj012345@stu.provo.edu Username would be jj012345
Password: You password is your birth date with no leading zeros
Example: March 2, 2005 would be 3/2/05 or
November 12, 2005 would be 11/12/05
Provo School District eSchool – Buzz You will receive an email from the Provo City School District as well with this information and more information on eSchool expectations. It will be sent to your Provo High email address. URL: https://provoonline.agilixbuzz.com/
Username: Beginning of your PHS email Example: John Jones email is jj012345@stu.provo.edu Username would be jj012345
Password: You password is your birth date with no leading zeros
Example: March 2, 2005 would be 3/2/05 or
November 12, 2005 would be 11/12/05
Canvas – Recovery Course Steps
Log into your Canvas account Click on the course that you need to recover Complete all the Modules for the course Take notes on the information in the Modules You will need to pass the Modules section with 60% or better You now qualify to take the assessment You will need to pass the assessment with 60% or better You can take the assessment more than once
eSchool Buzz – Recovery Course Steps
Log into your Buzz account On the main dashboard, you will see a list of your courses and your current progress in each course Read the syllabus so you will know the course requirements and the different weights of the graded activities Click on the course that you need to work on If you would like the material read to you, click on the ear icon in the upper right corner of your screen. All activities need to be completed to pass the course. Note that not all activities are weighed the same. The self-check assignments are important because they help you learn the material. You do not have to complete the self-check assignments to pass the course. All final exams are closed books and closed notes, except for math students who can use one notecard of notes All final exams must be proctored by the GAP teachers or the testing center teacher. You will need to pass the assessment with 60% or better You must complete the course work to include the final exam within 60 calendar days. Your grade will not be posted in PowerSchool until 7 – 10 days after each term ends.
Classroom Expectations
Students are expected to:
treat everyone with respect.
communicate with others by whispering.
be willing to ask questions if they don’t understand something, no question is a dumb question, only the one you shoud have asked and didn’t.
work on the course modules in the online course or courses assigned to them.
sign out electronically when leaving to go from the classroom and take the hall pass.
sign back in when they return to the classroom.
understand that they don’t do homework in class unless his or her online courses are completed.
deposit their cell phone into the cell phone holder upon arriving at class.
know that if they leave the room and don’t return, they will be marked truant and receive a grade of zero for the day (0).
know that they need the G.A.P. Classroom Pass to go to their counselor, to the front office, to the library, to the wellness room or to work with another teacher.
know that they don’t leave class until the bell rings, even if their watches say it is time.
they must complete the course module/lessons with 100% completion and a score of 60%
take the assessment after completing the module/s and score 60% or greater.
know they are graded for being in GAP class and if they pass, they will be awarded 0.25 elective credit and a P grade. If they don’t pass, they will receive no elective credit and they will receive an F grade.
GAP Class Grading
Standards defined – a standard is a recovery course, an original credit course, or a paper packet.
Students, teachers, and parents can monitor student progress on Canvas at provo.instructure.com and PowerSchool.
The student’s grade will be recorded in PowerSchool at the end of each two-week period.
The grade awarded is a P if the student completed their standard/s – F if they did not There will be a total of 4 two-week standard periods in each term. Each recovery or original credit course assigned by their counselor constitutes a standard. To receive a “P” grade and 0.25 elective credits they must complete all four standards or have completed the courses assigned and continue in class until the end of the term. The period can then be used as the student deems necessary. Student’s GAP course grade will be visible to the parent at the end of each Standard due date. Every two weeks the grades will be posted and if the student meets the standard deadline, they will retain the P grade. If the student fails to meet the standard deadline, the student will receive an F grade until that standard/recovery course is successfully completed. Not meeting the deadline usually implies that the student chose to do something other than working on the standard/recovery course.
Standard Due Dates – These due dates will change at the beginning of each quarter A Due Dates Standard One – September 6 Standard Two – September 20 Standard Three – October 4 Standard Four – October 18
B Due Dates Standard One – September 5 Standard Two – September 19 Standard Three – October 3 Standard Four – October 17
Term Grade Requirements Grading for each term is composed of the following:
The four standards are completed by the end of the term or all courses the counselor has assigned. They have passed all the modules on each course with 60% or higher The course assessments are completed with a passing grade of 60% or higher. Making up Your Grade If the student receives an “F” on a standard the student MUST make it up. The student will be responsible for making and completing the next Two Week Standard.
Term Grading Scale P grade to receive 0.25 elective credits for the term. F grade the “F” counts against extracurricular activities to include sports Grades will be updated every two-weeks on PowerSchool. The student’s term grade is composed of passing ALL four two week standards or completing all the courses that have been assigned by the student’s counselor or if less than 4 assigned, all assigned are expected to be completed, the student will receive an “F” and no elective credit.
Course Materials
Each student is expected to come to class with their Chromebooks and its power cord. They are also expected to have a notebook and pencil or pen for taking notes. Electronic notes are permissible as long as they are shared and approved before the second attempt on a final assessment
Progress Reports and Report Cards
Semester 1 – Term 1 Standard Due Dates – These due dates will change at the beginning of each quarter.
A Due Dates Standard One – September 6 Standard Two – September 20 Standard Three – October 4 Standard Four – October 18
B Due Dates Standard One – September 5 Standard Two – September 19 Standard Three – October 3 Standard Four – October 17
Progress Reports and Report Cards Term – How a Student is Progressing The student will receive a grade posted to PowerSchool every two weeks at the end of the Standard due date. If the student is absent from class repeatedly, the parent/guardian will receive an email from me. If the student is using the time to do something other than working on their assigned course for GAP the parent/guardian will receive a screenshot of what the student was working on and a progress report from the course that they should be working on.
Term Grading Scale P grade to receive 0.25 elective credits for the term. F grade the “F” counts against extracurricular activities to include sports Grades will be updated every two-weeks on PowerSchool. The student’s term grade is composed of passing ALL four two week standards or completing all the courses that have been assigned by the student’s counselor. If all four goals aren’t completed or if less than four courses are assigned, then all the courses assigned must be completed, the student will receive an “F” and no elective credit.
Electronic Devices Policy
Unless specifically authorized by a teacher (or designee) or school administrator, students shall NOT use, display, or have turned “on” any personal electronic communication or entertainment device (cell phones, pagers, music players, electronic games, electronic watches or similar items) during instructional time. GAP instructional time is for the entire period.
Consequences
1st Violation Warning from teacher or assigned substitute. 2nd Violation Taken by a teacher or assigned substitute, returned at the end of class. 3rd Violation Taken by a teacher or authorized adult, given to the main office, returned at the end of the day. 4th Violation Taken by a teacher or authorized adult, given to administration, parent must come pick up the device and meet with administration to get it back. 5th+ Violation Any further violations: Administrative Consequence(s)
At Provo High School, we believe that attending class has a direct impact on 3 critical areas: (1) school safety, (2) student learning and success, and (3) graduation. We believe it’s in our students’ best interest to arrive at class on time and ready to learn every period. Our goal is to support students and parents in meeting positive attendance outcomes. Definitions 1. Attendance Works defines chronic absenteeism as missing more than 10% of school for any reason. This means students can only miss 2 days of any class each term or else they will be considered chronically absent. 2. State law requires that all students attend school daily. The Compulsory Attendance Law is defined by Utah Code 53A-11 and provides the following definitions related to attendance: a. “Valid Excuse” (Excused Absence) means an absence resulting from: i. “An illness; ii. A family death; iii. An approved school activity; iv. An absence permitted by a school-age minor’s: 1. Individualized education program, developed pursuant to the Individuals with Disabilities Education Improvement Act of 2004, as amended; or 2. Accommodation plan, developed pursuant to Section 504 of the Rehabilitation Act of 1973, as amended; or v. Any other excuse established as valid by a…school district. b. “Truant” is an absence without a valid excuse for at least half the school day. c. “Habitual Truant” is a student who is 12 years of age or older, who fails to cooperate with efforts on the part of designated school authorities to resolve the student’s attendance problem[s], and/or has been absent without a “valid excuse” for ten (10) or more times during the school year. d. For more information, please visit: https://le.utah.gov/ 3. Provo High School definitions for attendance marks: a. Tardy (T): Arriving at class 0-15 minutes late b. 2: Arriving at class 15-45 minutes late c. SK (Skipping, sluffing, cutting class or missing more than half of instruction): A student who leaves the classroom or building without permission from his/her parent/guardian and/or a school official, or is not where he/she is assigned to be. d. Unexcused Absence (A): An absence that is not excused by a parent/guardian.
Guidelines ● Students are expected to be in class, on time, ready to learn. A student who exhibits a pattern of truant behavior and is unable or unwilling to remediate that behavior will be subject to the consequences of poor attendance (see section below). ● Parents/guardians should check PowerSchool at least once a week and ensure that student absences are excused. Absences must be excused by parents within 72 hours of
occurring. Parents also have the option to excuse tardies (0-15 minutes) for the first period only. To excuse absences, use the following procedures: ○ Send in a note from a parent or doctor. ○ Call the attendance office at 801-373-6550 ext 3303, leaving a message if necessary ○ Email the attendance secretary at phsattendance@provo.edu,
When excusing an absence or first period tardy, please include the student’s first and last name, date, time of day, and phone number where a parent/guardian may be reached. Please note, an excused absence or first period tardy clears a student from being marked absent or tardy. However, it does not remove the absence or tardy from attendance records. ● Teachers have a responsibility to mark attendance in each class every day. ● Provo High School has a responsibility to communicate attendance expectations and concerns to students and parents/guardians. Interventions & Support to Prevent Chronic Absenteeism To mitigate students reaching chronic absenteeism, Provo High School has the following interventions in place: 1. Education of students, parents, and faculty/staff about the attendance policy 2. Automated message informing parents of student absences and tardies 3. Attendance displays in PowerSchool 4. Conversations between parents and students about excusing absences and first period tardies 5. Attendance Notices-Truancy: Notice #1 Attendance Concern (5 truancies), Notice #2 Attendance Class Referral (10 truancies), Notice #3 Truancy Violation (15 truancies – school meeting), Notice #4 District Truancy Hearing (20 truancies), DCFS/Law Enforcement Referral (25 truancies) 6. Attendance Notice-Absenteeism: Notice #1 (10% or more school days missed), Notice #2 Attendance Class Referral (10% or more school days missed), Notice #3 Attendance Resolution Conference (10% or more school days missed) 7. Attendance at Academic Recovery Class (ARC) 8. PHS No Participation List 9. Administration Conference Consequences of Poor Attendance Students are required to stay under 4 hours (240 minutes) of tardies, unexcused absences, or skipping class. When students reach 4 hours (240 minutes) or more of tardies, unexcused absences, or skipping class, they will be put on the PHS No Participation List. Minutes will add up according to the following guidelines: T (tardy 1-15 min) = 15 min. 2 (tardy 15-45 min.) = 30 min. SK (skipping, cutting, sluffing or missing more than half of instruction) = 45 min. A (unexcused absence) = 90 min.
The PHS No Participation List prohibits students from participating in any extracurricular activities outside the assigned class time (if applicable). Extracurricular Activities include (but may not be limited to): Athletics, Clubs (HOSA, DECA/FBLA, FCCLA, TSA, D&D, etc), Student Government, Latinos in Action (LIA), People of the Pacific (POP), Performing Arts, School Trips (field trips and overnight trips), Dances, Walking at Graduation, and Other School Related Activities. Attending class, being punctual, and recovering missed instruction time quickly is the easiest way to stay eligible for extracurricular activities. When a student has accumulated 4 hours (240 minutes) or more of tardies, unexcused absences, or skipping class in a term, the student is placed on the No Participation List for the remainder of the term until the student recovers enough time by attending ARC to be below 4 hours (240 minutes). The time the student is in ARC is the amount of minutes the student receives for missed instruction time. ARC will be held at the following times and locations: – Before school from 7:00am – 7:30am – 30 min. in the library Monday through Friday – After school from 2:15-4:00 – 105 min. in the library Monday through Thursday – 1st Lunch (10:34-11:14) in room B112 or 2nd Lunch (12:08-12:48) in room B11 – 40 min. Monday through Thursday Students who don’t attend ARC will be invited to meet with an administrator for an attendance meeting. During an attendance meeting, the administrator, student, and parents/guardians will work together to find a solution to the concerns preventing regular attendance. Extenuating circumstances will be considered. The time system will start over at the start of each term. Academic Recovery Class (ARC) The Academic Recovery Class allows students to reduce the academic time they’ve missed due to tardies, late tardies, unexcused absences, and/or skipping class. While in the ARC, students should focus on academic activities including: class work, homework, reading, etc. Students will not be allowed to sleep, play on their phones, play games on their Chromebook, etc. Students need to arrive at ARC on time to be admitted (see times above) and must stay at least 30 minutes. After attending the ARC, the attendance secretary will change the codes in PowerSchool to indicate attendance has been made up. This will not erase the attendance codes, but made up attendance will no longer count towards the 4 hour (240 minutes) threshold. Appeal Process Please contact Mrs. Paula Heyn, Dean of Students, when extenuating circumstances prohibit adherence with this attendance policy. Positive Reinforcement Rewarding positive attendance outcomes is a researched-based practice that discourages absences and truancy. Provo High School has developed a way to acknowledge students who exhibit positive attendance behaviors and reward improvement.
PHS Bulldog Coins
Students can earn coins from any adult in the building.
PHS Core Values are the criteria for earning coins:
INCLUSION – Celebrate Diversity – Get Involved – Invite Others
EXCELLENCE – Be Prepared – Set High Expectations – Continually Improve
INTEGRITY – Be Fair – Be Honest – Be Ethical
Students can trade 5 coins for prices (t-shirts, candy bars, gift cards, etc.) in the main office.
At the end of the term we draw 3 names from the list of all students who turned in coins.
Yours truly,
Raymond Gillman
Your student’s G.A.P. teacher/mentor
If you have any questions fill free to call or email me.
Raymond GillmanGAP Teacher/Mentor
Provo High School 1199 N. Lakeshore Dr.
Provo, UT 84601 801-373-6550 x3347 raymondg@provo.edu
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